All units (packs, troops, crews, ships and posts) are required to renew their affiliation with Scouting each year. Through the process, chartering (sponsoring) organizations, youth member and adult leader information is updated as well as registration fees and Scout’s Life subscriptions are collected/paid.
Units must complete the paperwork for renewing a charter online. Access to the recharter system is automatically granted to the unit committee chair, charter organization representative and unit leader by logging into the online advancement system. With Online Rechartering, you can indicate returning members, add new members, and update information for an individual or the chartered organization.
Youth Protection Training is required for ALL registered adult leaders listed on your recharter. Leaders that need to complete YPT should visit www.My.Scouting.org to complete Youth Protection Training prior to rechartering.
Charter renewal will be accessible to the unit Key 3 and Key 3 delegate only. There are no longer access codes for rechartering this year.
What is Charter Renewal?
Each year, Scouting units (Packs, Troops, and Crews) are required to renew their charters with the Dan Beard Council. A charter is the official agreement between the council and your local chartering organization to provide a program under the auspices of the BSA. The process of renewing a unit’s charter reinforces this agreement year-to-year and provides an opportunity to update registration records. This year, the volunteer commissioner staff has committed to a goal of 100% of correct and complete charter renewal packets being turned in by the on-time deadline of October 27, 2023—an ambitious goal that can only be met by the assistance of unit volunteers collaborating with their Unit Commissioners to complete the process promptly.
Annual Registration Fees
Effective August 1, 2023, the BSA will implement the following national membership fees which were approved by the National Executive Committee:
- $80 for Cub Scouts, Scouts BSA, Venturing and Sea Scouting participants ($5 increase)
- $60 for all adult volunteers ($15 increase to provide general liability insurance and enhanced background checks)
- $25 one-time joining fee for new program participants in Cub Scouts, Scouts BSA, Venturing and Sea Scouting (Not prorated and no change in fee)
- $30 for Scoutreach (Not prorated)
- $25 for Merit Badge Counselors (New Fee applies only for Merit Badge Counselors not already registered as leaders)
- $50 for Exploring participants Youth & Adult ($5 increase)
- $100 for a unit charter/affiliation fee (no change in fee)
- $15 for Scout Life magazine
New Annual Membership Fee Process Announced – BSA Will No Longer Prorate Fees for New Members beginning August 1, 2023
Beginning August 1, 2023, all new youth and adult members who join Scouting will be enrolled in a 12-month membership cycle and BSA will cease prorating fees. Both youth and adults will pay the full annual membership fee and will renew their membership on the anniversary date of joining Scouting. All proration of membership fees will be eliminated. Each registered member of the BSA will receive an email notice with a registration renewal link beginning 60 days before the anniversary date they joined Scouting. Unit leaders will receive a copy of the email and should stay engaged in the membership renewal process just like rechartering.
It is important to note, existing members will renew their membership during their normal registration/recharter cycle through March 2024. Moving forward all members will renew on their anniversary date.
- Existing members’ Anniversary date will be their unit recharter month.
- New members’ Anniversary date will be the month they joined.
This new process will help streamline the rechartering and membership renewal process for units and councils. Additional information on this membership renewal process will be forthcoming in the very near future.
- October 27, 2023
Deadline to submit all required documents ONLINE and payment online or at Scout Achievement Center (such as a check if choosing to pay at Council).
- December 31, 2023
• JTE forms are due with a score of Bronze or better.
• Detailed assessment completed with unit commissioner.
East Fork- Thursday October 12, 7:00pm Clermont County Airport Hawk Bldg, 4184 Taylor Rd
Fort Ancient- Wednesday October 18, 7:00pm-8:30pm. Mason Municipal Center 6000 Mason-Montgomery Rd Community Room
Fort Hamilton- Wednesday October 25, 6:30-8:00pm. Harry. T Wilks Conference Center 1601 University Dr. Hamilton, OH
Little Miami #1- Monday October 16, 6:00-7:30pm Mariemont Community Church 3908 Plainville Rd. #300 Cincinnati, OH 45227
Little Miami #2- Monday October 23, 6:00-7:30pm Scout Achievement Center 10078 Reading Road, Cincinnati, OH 45241
Queen City-Tuesday October 24, 6:30-8:00pm Panera Bread – Hyde Park 3806 Paxton Ave. Cincinnati, OH 45209
Trailblazer-Wednesday, October 11, 6:00 – 8:30pm First Church of Christ – Burlington Campus 6080 Camp Ernst Rd Burlington, KY
Whitewater Trails- October 26, 6:30-8:00pm. Monford Heights UMC- 3682 W Fork Rd, Cincinnati, OH
Charter Renewal Tutorial
FREE ADVANCEMENT CRITERIA
Units that meet the following requirements will be provided cloth advancement badges for free for the calendar year 2023.
- Complete Recharter submitted online error free by 10/27/23
- Score Bronze or higher on JTE and submit the JTE worksheet by 12/31/23
- Complete a detailed assessment with a unit commissioner by 12/31/23*
A specific FOS Presentation Date to be held during the Months of January through March 2024. No Exceptions.
*Contact your district Commissioner if you don’t know your unit commissioner
- Dan Beard Council Charter Renewal Kickoff Presentation (PDF)
- National Rechartering Webinar
- Internet Rechartering System User Guide
- Position Manager Instructions
- JTE Pack Scorecard 2023 | Guidebook | Tracking Sheet
- JTE Troop Scorecard 2023 | Guidebook | Tracking Sheet
- JTE Post Scorecard 2023
- JTE Crew Scorecard 2023
- JTE Ship Scorecard 2023
- Annual Agreement
- Charter Turn In Checklist
- Chartering Organizational Checklist
- New Unit (New Charter Org) Application
- Annual Charter Agreement
- Release Assumption of Unit Charter
- Use the same login and password as you do for Scoutbook
- No, units already have access to Internet Advancement
Rechartering is only accessible for those with the Key 3 role type (or designate)
No, the COR will get an e-signature request from Adobe Sign to approve the charter renewal
The COR will approve the charter with an e-signature sent to them via Adobe Sign
Any “new” members who have joined the unit will automatically be added to the recharter roster and appear in the charter
A check will be performed for a current CBC authorization, and a warning will be shown if the unit has any adults who do not have a CBC authorization on file (Such as a new adult being added to the charter at recharter form).
The new Internet Rechartering tool will allow for the upload of a CBC authorization if one is not completed for any adult.
It is a Warning, you can still process the charter and have the CBC connected by the council after you have completed
Yes, a marker is shown for all current CBC authorizations and a warning is indicated for those missing a CBC authorization
The unit can collect a current CBC authorization form (also part of the Application form), upload it in Internet Recharter, and it will automatically be sent to the council when the charter renewal is submitted online. The Council Registrar will process the CBC form. No further action is required by the unit.
Yes, Posts/clubs will use the Internet Advancement.
Yes, the unit type is identified by the system when the Key3 logs in.
Those units have Advisors and Chairs which are considered Key roles and will have access to the recharter tool
Yes, the system follows all the same registration rules
A check for a current CBC authorization will be performed. If none exists, the unit can collect Form 28-573 and upload in Internet Recharter and sent to the council when you submit the charter renewal online. The Registrar will process the form.
Yes, in September and October
60 days post charter expiration
All access is back to traditional 60 day lapsed time, for December 31st charters
On October 15, for this year 15 days later than in years past
Most units don’t need the extra time at the beginning of the process. Also, the software developers needed the additional time to complete their work.
No, not at this time
A Dashboard will be developed to track those details and available at the unit level. A report will also be available to track progress across a district and council
No, in the new system the unit Key 3 and the delegates are the processor
The Charter will come over into the rechartering tool the registrars have, and a notice will be sent
The COR or IH will need an email address to sign off on the charter
Paper copy is to be scanned and uploaded – part of the options in the process
A unit can scan or just take a photo with the phone or computer cam
Multiples are marked by the unit and the council will verify they are registered some other place
All the warnings and errors are a pop-up notice. If it’s an error, it would also be a blocker, so a notice would keep them from processing. If it’s only a warning, only a pop up appears, letting them know something will need to be further addressed.
It raises a flag that the council needs to address with the unit.