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The new Membership Renewal and Unit Renewal processes were introduced the 2024-2025 year, and those processes will continue for the 2025-2026 year. This page will help you understand how the new renewal processes work so that you can complete them quickly and without difficulty.
Unlike the previous annual “recharting” process (2023-2024 year and prior), these two recently new renewal processes are completely seperate and serve different purposes. Membership is now a handled on an individual twelve month cycle and longer directly linked to an unit charter. Unit Renewal should be completed by the units as soon as possible once they become eligible to do so (sixty days prior to the unit’s current expiration date.
Review the information on the Unit Renewal and Membership Renewal tabs carefully and contact the Commissioner team if there are any questions. Use Guide Me tab to get specific renewal instructions based on your Scouting role.
Guide me through renewals...
What is your Scouting role?
Which renewal process would you like to know more about?
What is the planned method of payment?
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Follow the prompts to print the document and submit it with payment to the local council office.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
What is the planned method of payment?
Resources
Steps for Adults Renewing their Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Resources
Steps for Adults Renewing their Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal Notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Which renewal process would you like to know more about?
What is the planned method of payment?
Resources
Steps for Adults Renewing their Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Resources
Steps for Adults Renewing their Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal Notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Which renewal process would you like to know more about?
What is the planned method of payment?
Resources
Steps for Adults Renewing their Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Resources
Steps for Adults Renewing their Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal Notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
What is the planned method of payment?
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Follow the prompts to print the document and submit it with payment to the local council office.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
Which renewal process would you like to know more about?
What is the planned method of payment?
Resources
Steps for Unit Renewal – Pay Online (RECOMMENDED)
– Receive Unit Renewal notification
The unit Key 3 (COR, Unit Committee Chair, Unit Leader) and the COR Delegate will receive renewal notification from the system sixty days (i.e., two months) prior to the charter expiration date.
– Access the online Unit Renewal system
Click the link in the notification email message to get to the Unit Renewal system. Then, login and follow the instructions.
The system and current renewal status can also be accessed by browsing to My.Scouting.org > select unit (i.e., Organization) > Organization Manager > Unit Renewal.
– Unit Validation
- Review the Unit Leadership section. The COR/COR Delegate can click the button to Edit Positions, if necessary, and then return to the Unit Renewal page to continue.
ℹ Note: At least five leaders (see below) must be listed for the renewal validation to pass:- Packs = COR, Pack Committee Chair, Cubmaster, at least two Committee Members, and at least one Den Leader.
- Troops, Crews, Ships, and Post = COR, Unit Committee Chair, unit leader (e.g., Scoutmaster), and at least two Committee Members.
- Family Cub Scout Packs, female Scouts BSA Troops, and co-ed Sea Scout Ships, Explorer Posts, and Venturing Crews, must have at least one registered female leader.
- The person completing the Unit Renewal process (e.g., Key 3 member or COR Delegate) must input their name in the Unit Renewal and Leadership Approval section and then click the Next Step button in the bottom right.
– Payment
- Select the appropriate Payment option (e.g., Credit Card or ACH/Pay with Bank Account) and input the necessary Billing Information.
- Review the Unit Renewal Fees section and then click the Submit Payment button in the bottom right.
- Review Renewal Order Status page and print a copy of this page if a receipt is needed. Click the Go To Confirmation button in the lower right.
- The system will show that the payment is being processed and that Unit Renewal order has been submitted.
– Annual Unit Charter Agreement
- Download, fill out, and print the Annual Unit Charter Agreement.
- Review the Annual Unit Charter Agreement and have it signed by the following people:
- Charter Organization (Executive Officer)
ℹ Note: The name of the Executive Officer can be found in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager > Registered Positions. - Charter Organization Representative (COR)
- Unit Committee Chair
- Local Council (e.g., Unit Commissioner)
- Charter Organization (Executive Officer)
- Drop the signed Annual Unit Charter Agreement off to the staff member at the front welcome desk in the Scout Achievement Center (SAC). The front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.Alternatively, the Annual Unit Charter can be mailed before 10/15/2024, to:
Dan Beard Council
Attention: Registrar/Unit Renewal
10078 Reading Road
Cincinnati, OH 45241.ℹ Note: Keep a copy of the signed Annual Unit Charter Agreement for the unit’s records.
– Enjoy another great year of Scouting!
The Council Registrar will review the Unit Renewal order, payment, and Annual Unit Charter Agreement once all have been received. If all three are correct, then the Unit Renewal will be approved by the Registrar.
The new unit charter will be available to view and print in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Unit Dashboard > Unit Summary section > 👁 View Charter link.
Resources
Steps for Unit Renewal – Pay at the Scout Achievement Center
– Receive Unit Renewal notification
The unit Key 3 (COR, Unit Committee Chair, Unit Leader) and the COR Delegate will receive renewal notification from the system sixty days (i.e., two months) prior to the charter expiration date.
– Access the online Unit Renewal system
Click the link in the notification email message to get to the Unit Renewal system. Then, login and follow the instructions.
The system and current renewal status can also be accessed by browsing to My.Scouting.org > select unit (i.e., Organization) > Organization Manager > Unit Renewal.
– Unit Validation
- Review the Unit Leadership section. COR/COR Delegate can click the button to Edit Positions, if necessary, and then return to the Unit Renewal page to continue.
ℹ Note: At least five leaders (see below) must be listed for the renewal validation to pass:- Packs = COR, Pack Committee Chair, Cubmaster, at least two Committee Members, and at least one Den Leader.
- Troops, Crews, Ships, and Post = COR, Unit Committee Chair, Unit Leader, and at least two Committee Members.
- Family Cub Scout Packs, female Scouts BSA Troops, and co-ed Sea Scout Ships, Explorer Posts, and Venturing Crews, must have at least one registered female leader.
- Input your name in the Unit Renewal and Leadership Approval section and then click the Click here for Pay at the Council Office Option button at the bottom of the page.
- Print the next page for reference.
- STOP HERE with the online portion.
⚠ Note: Any validation errors must be resolved before the system will allow the Unit Renewal process to proceed.
– Scouting America Annual Unit Charter Agreement
- Download, fill out, and print the Annual Unit Charter Agreement.
- Review the Unit Charter Agreement and have it signed by the following people:
- Charter Organization (Executive Officer)
ℹ Note: The name of the Executive Officer can be found in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager > Registered Positions. - Charter Organization Representative (COR)
- Unit Committee Chair
- Local Council (e.g., Unit Commissioner)
- Charter Organization (Executive Officer)
- Take the signed Annal Unit Charter Agreement with you to the Scout Achievement Center (SAC).
– Go to the Scout Achievement Center
If paying the Unit Renewal fee by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can visit the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member to lookup and renew the unit. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.Scouting America
– Enjoy another great year of Scouting!
The Council Registrar will review the Unit Renewal order, payment, and Annual Unit Charter Agreement once all have been received. If all three are correct, then the Unit Renewal will be approved by the Registrar.
The new unit charter will be available to view and print in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Unit Dashboard > Unit Summary section > 👁 View Charter link.
What is the planned method of payment?
Resources
Steps for Adults Renewing their Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Resources
Steps for Adults Renewing their Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal Notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
What is the planned method of payment?
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Follow the prompts to print the document and submit it with payment to the local council office.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
What is the planned method of payment?
Resources
Steps for Unit Renewing their Members – Pay Online (RECOMMENDED)
– Access the online Unit Roster
A member of the Key 3 or the Charter Orgnaziation Representative (COR) Delegate can access the Membership Renewal system (and current renewal status) by browsing to My.Scouting.org > Menu > Select Unit > Organizational Manager > Roster.
⚠ Note: If the members self-pay before the unit can submit its order, then the member can no longer be renewed and paid for by the unit. The unit will need to reimburse the member from unit funds, if necesary.
– Create Renewal Order
- Filter the Roster, if desired.
- Opt Out members that will NOT be returning.
⚠ Note: This option cannot be reversed! If a mistake is made, then please contact the DBC Registrar for assistance. - Check the boxes next to the members that you would like to renew and click the Renew button in the menu bar at the top of the list.
ℹ Note: Only those members that are Eligible to Renew (two months prior and up to one month after their expiration date) can be selected. Any remember not renewed either by the unit or by the member will automatically drop from the roster one month after their membership expirations dates. - Add or remove Scout Life magazine subscriptions for the members.
⚠ Note: The subscription is selected by default for all members! - Mark member(s) as Multiple if their primary membership is in another unit.
ℹ Note: Scouts between the ages of 18-20 that are registered in both a Scouts BSA Troop and Venturing Crew or Sea Scout Ship should have their primary registrations listed as either the Crew or Ship. Any member that is 18 or older must complete YPT. - Click Create Renewal Order button at the bottom of the page.
– Pay for the Unit Order online
- Review the fees breakdown at the top of the Payment Summary page.
- Input Credit/Debit Card (3% fee) or ACH Payment ($1.00 fee) information.
- Submit the payment to complete the order.
Unit renewal orders can be found at the bottom of the Roster page:
- The Unit Orders section includes renewal batches that have been paid.
- The Unit Orders By Batch section includes renewal batchs that have not yet been paid.
ℹ Note: Members cannot be added or removed from batches, but additional batches can be created and there is no limited to the number of batches that can be submitted.
– Enjoy another great year of Scouting!
Units need to approve adults in order for those members to show as registered with the unit.
Resources
Steps for Unit Renewing their Members – Pay at the Scout Achievement Center
– Access the online Unit Roster
A member of the Key 3 or the Charter Orgnaziation Representative (COR) Delegate can access the Membership Renewal system (and current renewal status) by browsing to My.Scouting.org > Menu > Select Unit > Organizational Manager > Roster.
⚠ Note: If the members self-pay before the unit can submit its order, then the member can no longer be renewed and paid for by the unit. The unit will need to reimburse the member from unit funds, if necesary.
– Create the Membership Renewal Paperwork
- Filter the Roster, if desired.
- Opt Out members that will NOT be returning.
⚠ Note: This option cannot be reversed! If a mistake is made, then please contact the DBC Registrar for assistance. - Check the boxes next to the members that you would like to renew and then click on the Print > Unit Payment of Membership Renewal option from the report menu bar (see screenshot below).
- Download and save the Unit Payment of Membership Renewal Paperwork from the pop-up box.
ℹ Notes:
- Only those members that are Eligible to Renew (two months prior and up to one month after their expiration date) can be selected. Any remember not renewed either by the unit or by the member will automatically drop from the roster one month after their membership expirations dates.
- Scouts between the ages of 18-20 that are registered in both a Scouts BSA Troop and Venturing Crew and/or Sea Scout Ship should have their primary registrations listed as either the Crew or Ship.
- Any member that is 18 or older must complete YPT.
– Print the Membership Renewal Paperwork
- Open the downloaded Unit Payment of Membership Renewal Paperwork PDF file from the location to which it was saved.
- Print the paperwork file.
- Make any necessary updates on the report such as the following:
- Change Scouting Life to Yes for those who want it and add $15/each to the overall total.
- Families with more than two Scouts will only need to pay the Council Activity Fee for two Scouts (those with the higher of the tiers for the different program fees).
- Make a note next to each member that recieved financial add from the Council and deduct the amount for each from the overall total.
ℹ Note: To change this paperwork, you will need to delete it from the list of batches at the bottom of the Roster page and then recreate it.
– Go to the Scout Achievement Center
If paying the Membership Renewal fees by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can take the printed Membership Renewal Paperwork to the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member complete the Membership Renewals. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.
– Enjoy another great year of Scouting!
Units need to approve adults in order for those members to show as registered with the unit.
Resources
Steps to Approve Youth Members (<18)
All new members that have submitted membership applications and those renewing their membership must be approved by the unit. Only unit Key 3 members (Unit Leader, Unit Committee Chair, Charter Organization Representative/COR) or a Key 3 Delegate can approve Scouting youtht (under 18 years old) membership applications and renewals.
Follow the guide below for step-by-step instructions on how to approve youth applications and membership renewals for your unit(s):
Resources
Steps to Renew the Executive Officer
The Executive Officer must be renewed each year when the unit is being renewed. There is no cost to renew the Executve Officer. Follow the guide below for step-by-step instructions on how to renew the Executive Officer for your unit(s):
To change the Executive Officer/Institutional Head to a new person, download and complete the New Unit Application form (524-402_WB.pdf) and then email it to the DBC Registrar (lisa.jones@scouting.org) or print and deliver it to the Scout Achievement Center. This may take some time to complete.
⚠️ If within the Unit Renewal eligibitily period (i.e., two months prior to the unit expiration date), complete the Unit Renewal with the current Executive Officer listed and then submit the necessary paperwork to have it updated later in order to prevent the unit from expiring!
Which renewal process would you like to know more about?
What is the planned method of payment?
Resources
Steps for Unit Renewal – Pay Online (RECOMMENDED)
– Receive Unit Renewal notification
The unit Key 3 (COR, Unit Committee Chair, Unit Leader) and the COR Delegate will receive renewal notification from the system sixty days (i.e., two months) prior to the charter expiration date.
– Access the online Unit Renewal system
Click the link in the notification email message to get to the Unit Renewal system. Then, login and follow the instructions.
The system and current renewal status can also be accessed by browsing to My.Scouting.org > select unit (i.e., Organization) > Organization Manager > Unit Renewal.
– Unit Validation
- Review the Unit Leadership section. The COR/COR Delegate can click the button to Edit Positions, if necessary, and then return to the Unit Renewal page to continue.
ℹ Note: At least five leaders (see below) must be listed for the renewal validation to pass:- Packs = COR, Pack Committee Chair, Cubmaster, at least two Committee Members, and at least one Den Leader.
- Troops, Crews, Ships, and Post = COR, Unit Committee Chair, unit leader (e.g., Scoutmaster), and at least two Committee Members.
- Family Cub Scout Packs, female Scouts BSA Troops, and co-ed Sea Scout Ships, Explorer Posts, and Venturing Crews, must have at least one registered female leader.
- The person completing the Unit Renewal process (e.g., Key 3 member or COR Delegate) must input their name in the Unit Renewal and Leadership Approval section and then click the Next Step button in the bottom right.
– Payment
- Select the appropriate Payment option (e.g., Credit Card or ACH/Pay with Bank Account) and input the necessary Billing Information.
- Review the Unit Renewal Fees section and then click the Submit Payment button in the bottom right.
- Review Renewal Order Status page and print a copy of this page if a receipt is needed. Click the Go To Confirmation button in the lower right.
- The system will show that the payment is being processed and that Unit Renewal order has been submitted.
– Annual Unit Charter Agreement
- Download, fill out, and print the Annual Unit Charter Agreement.
- Review the Annual Unit Charter Agreement and have it signed by the following people:
- Charter Organization (Executive Officer)
ℹ Note: The name of the Executive Officer can be found in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager > Registered Positions. - Charter Organization Representative (COR)
- Unit Committee Chair
- Local Council (e.g., Unit Commissioner)
- Charter Organization (Executive Officer)
- Drop the signed Annual Unit Charter Agreement off to the staff member at the front welcome desk in the Scout Achievement Center (SAC). The front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.Alternatively, the Annual Unit Charter can be mailed before 10/15/2024, to:
Dan Beard Council
Attention: Registrar/Unit Renewal
10078 Reading Road
Cincinnati, OH 45241.ℹ Note: Keep a copy of the signed Annual Unit Charter Agreement for the unit’s records.
– Enjoy another great year of Scouting!
The Council Registrar will review the Unit Renewal order, payment, and Annual Unit Charter Agreement once all have been received. If all three are correct, then the Unit Renewal will be approved by the Registrar.
The new unit charter will be available to view and print in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Unit Dashboard > Unit Summary section > 👁 View Charter link.
Resources
Steps for Unit Renewal – Pay at the Scout Achievement Center
– Receive Unit Renewal notification
The unit Key 3 (COR, Unit Committee Chair, Unit Leader) and the COR Delegate will receive renewal notification from the system sixty days (i.e., two months) prior to the charter expiration date.
– Access the online Unit Renewal system
Click the link in the notification email message to get to the Unit Renewal system. Then, login and follow the instructions.
The system and current renewal status can also be accessed by browsing to My.Scouting.org > select unit (i.e., Organization) > Organization Manager > Unit Renewal.
– Unit Validation
- Review the Unit Leadership section. COR/COR Delegate can click the button to Edit Positions, if necessary, and then return to the Unit Renewal page to continue.
ℹ Note: At least five leaders (see below) must be listed for the renewal validation to pass:- Packs = COR, Pack Committee Chair, Cubmaster, at least two Committee Members, and at least one Den Leader.
- Troops, Crews, Ships, and Post = COR, Unit Committee Chair, Unit Leader, and at least two Committee Members.
- Family Cub Scout Packs, female Scouts BSA Troops, and co-ed Sea Scout Ships, Explorer Posts, and Venturing Crews, must have at least one registered female leader.
- Input your name in the Unit Renewal and Leadership Approval section and then click the Click here for Pay at the Council Office Option button at the bottom of the page.
- Print the next page for reference.
- STOP HERE with the online portion.
⚠ Note: Any validation errors must be resolved before the system will allow the Unit Renewal process to proceed.
– Scouting America Annual Unit Charter Agreement
- Download, fill out, and print the Annual Unit Charter Agreement.
- Review the Unit Charter Agreement and have it signed by the following people:
- Charter Organization (Executive Officer)
ℹ Note: The name of the Executive Officer can be found in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager > Registered Positions. - Charter Organization Representative (COR)
- Unit Committee Chair
- Local Council (e.g., Unit Commissioner)
- Charter Organization (Executive Officer)
- Take the signed Annal Unit Charter Agreement with you to the Scout Achievement Center (SAC).
– Go to the Scout Achievement Center
If paying the Unit Renewal fee by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can visit the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member to lookup and renew the unit. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.Scouting America
– Enjoy another great year of Scouting!
The Council Registrar will review the Unit Renewal order, payment, and Annual Unit Charter Agreement once all have been received. If all three are correct, then the Unit Renewal will be approved by the Registrar.
The new unit charter will be available to view and print in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Unit Dashboard > Unit Summary section > 👁 View Charter link.
What is the planned method of payment?
Resources
Steps for Adults Renewing their Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
Resources
Steps for Adults Renewing their Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal Notification
Members will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
⚠️ Adult members MUST have valid Safeguarding Youth Training in order for their Membership Renewal to be processed.
– Enjoy another great year of Scouting!
ℹ️ Units need to approve adults in order for those members to show as registered with the unit. Please check with your unit Charter Organization Representative (COR) or COR Delegate.
What is the planned method of payment?
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay Online (RECOMMENDED)
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Input credit/debit card payment information.
- Submit the request.
- Check your email for the confirmation message.
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
Resources
Steps for Parent/Guardian Renewing their Youth’s Membership – Pay at the Scout Achievement Center
– Receive Membership Renewal notification
The parent/guardian who initially registered the Scout to join (i.e., the email address on the initial membership application) will receive renewal notification from the system sixty days prior to the membership expiration dates for themselves and/or family members by email as well as alerts in the My.Scouting.org and Scoutbook applications. Refer to the screenshots below for examples of the notifications that may be received:
ℹ Note: Some members may receive one or more email messages based on their memberships or positions.
– Access the online Membership Renewal system
Click the link in the email message or system alert be directed to the online Membership Renewal system, login, and then follow the instructions.
The system (and current renewal status) can also be accessed by browsing to My.Scouting.org > My Application > My Renewals.
– Agree to the Terms & Conditions and pay online
ℹ️ Only one Scout/family member can be renewed at a time. The membership renewal process must be completed for each Scout that needs to be renewed.
- Review the primary registration position, if necessary.
- Agree to the Terms & Conditions.
- Review the fees; uncheck the box for Scout Life magazine if you do not want to receive it.
- Follow the prompts to print the document and submit it with payment to the local council office.
– Go to the Scout Achievement Center
If the membership cost is NOT going to be paid by the unit, then the member can visit the Scout Achievement Center (SAC) and work with the staff member at the front welcome desk to lookup and renew the necessary membership(s). Payments can be made by check (to Dan Beard Council, Scouting America) or credit/debit card (with an additional fee).
– Enjoy another great year of Scouting!
ℹ️ Units need to Scouts members in order for them to show as registered with the unit. Please check with your unit leader(s).
What is the planned method of payment?
Resources
Steps for Unit Renewing their Members – Pay Online (RECOMMENDED)
– Access the online Unit Roster
A member of the Key 3 or the Charter Orgnaziation Representative (COR) Delegate can access the Membership Renewal system (and current renewal status) by browsing to My.Scouting.org > Menu > Select Unit > Organizational Manager > Roster.
⚠ Note: If the members self-pay before the unit can submit its order, then the member can no longer be renewed and paid for by the unit. The unit will need to reimburse the member from unit funds, if necesary.
– Create Renewal Order
- Filter the Roster, if desired.
- Opt Out members that will NOT be returning.
⚠ Note: This option cannot be reversed! If a mistake is made, then please contact the DBC Registrar for assistance. - Check the boxes next to the members that you would like to renew and click the Renew button in the menu bar at the top of the list.
ℹ Note: Only those members that are Eligible to Renew (two months prior and up to one month after their expiration date) can be selected. Any remember not renewed either by the unit or by the member will automatically drop from the roster one month after their membership expirations dates. - Add or remove Scout Life magazine subscriptions for the members.
⚠ Note: The subscription is selected by default for all members! - Mark member(s) as Multiple if their primary membership is in another unit.
ℹ Note: Scouts between the ages of 18-20 that are registered in both a Scouts BSA Troop and Venturing Crew or Sea Scout Ship should have their primary registrations listed as either the Crew or Ship. Any member that is 18 or older must complete YPT. - Click Create Renewal Order button at the bottom of the page.
– Pay for the Unit Order online
- Review the fees breakdown at the top of the Payment Summary page.
- Input Credit/Debit Card (3% fee) or ACH Payment ($1.00 fee) information.
- Submit the payment to complete the order.
Unit renewal orders can be found at the bottom of the Roster page:
- The Unit Orders section includes renewal batches that have been paid.
- The Unit Orders By Batch section includes renewal batchs that have not yet been paid.
ℹ Note: Members cannot be added or removed from batches, but additional batches can be created and there is no limited to the number of batches that can be submitted.
– Enjoy another great year of Scouting!
Units need to approve adults in order for those members to show as registered with the unit.
Resources
Steps for Unit Renewing their Members – Pay at the Scout Achievement Center
– Access the online Unit Roster
A member of the Key 3 or the Charter Orgnaziation Representative (COR) Delegate can access the Membership Renewal system (and current renewal status) by browsing to My.Scouting.org > Menu > Select Unit > Organizational Manager > Roster.
⚠ Note: If the members self-pay before the unit can submit its order, then the member can no longer be renewed and paid for by the unit. The unit will need to reimburse the member from unit funds, if necesary.
– Create the Membership Renewal Paperwork
- Filter the Roster, if desired.
- Opt Out members that will NOT be returning.
⚠ Note: This option cannot be reversed! If a mistake is made, then please contact the DBC Registrar for assistance. - Check the boxes next to the members that you would like to renew and then click on the Print > Unit Payment of Membership Renewal option from the report menu bar (see screenshot below).
- Download and save the Unit Payment of Membership Renewal Paperwork from the pop-up box.
ℹ Notes:
- Only those members that are Eligible to Renew (two months prior and up to one month after their expiration date) can be selected. Any remember not renewed either by the unit or by the member will automatically drop from the roster one month after their membership expirations dates.
- Scouts between the ages of 18-20 that are registered in both a Scouts BSA Troop and Venturing Crew and/or Sea Scout Ship should have their primary registrations listed as either the Crew or Ship.
- Any member that is 18 or older must complete YPT.
– Print the Membership Renewal Paperwork
- Open the downloaded Unit Payment of Membership Renewal Paperwork PDF file from the location to which it was saved.
- Print the paperwork file.
- Make any necessary updates on the report such as the following:
- Change Scouting Life to Yes for those who want it and add $15/each to the overall total.
- Families with more than two Scouts will only need to pay the Council Activity Fee for two Scouts (those with the higher of the tiers for the different program fees).
- Make a note next to each member that recieved financial add from the Council and deduct the amount for each from the overall total.
ℹ Note: To change this paperwork, you will need to delete it from the list of batches at the bottom of the Roster page and then recreate it.
– Go to the Scout Achievement Center
If paying the Membership Renewal fees by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can take the printed Membership Renewal Paperwork to the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member complete the Membership Renewals. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.
– Enjoy another great year of Scouting!
Units need to approve adults in order for those members to show as registered with the unit.
Resources
Steps to Approve Youth Members (<18)
All new members that have submitted membership applications and those renewing their membership must be approved by the unit. Only unit Key 3 members (Unit Leader, Unit Committee Chair, Charter Organization Representative/COR) or a Key 3 Delegate can approve Scouting youtht (under 18 years old) membership applications and renewals.
Follow the guide below for step-by-step instructions on how to approve youth applications and membership renewals for your unit(s):
Resources
Steps to Approve Adult Members (18+)
All new members that have submitted membership applications and those renewing their membership must be approved by the unit. Only the Charter Organization Representative (COR) or COR Delegate can approve adult (18 years old and above) membership applications and renewals.
Follow the guide below for step-by-step instructions on how to approve adult applications and membership renewals for your unit(s):
Resources
Steps to Renew the Executive Officer
The Executive Officer must be renewed each year when the unit is being renewed. There is no cost to renew the Executve Officer. Follow the guide below for step-by-step instructions on how to renew the Executive Officer for your unit(s):
To change the Executive Officer/Institutional Head to a new person, download and complete the New Unit Application form (524-402_WB.pdf) and then email it to the DBC Registrar (lisa.jones@scouting.org) or print and deliver it to the Scout Achievement Center. This may take some time to complete.
⚠️ If within the Unit Renewal eligibitily period (i.e., two months prior to the unit expiration date), complete the Unit Renewal with the current Executive Officer listed and then submit the necessary paperwork to have it updated later in order to prevent the unit from expiring!
Unit Renewal
Unit Renewal is the process to renew or extend the agreement with the Chartering Organization to operate the unit for another year. This process was previously called “Rechartering” or “Charter Renewal.” Unlike the old process, youth and adult members are no longer renewed with the unit. Membership fees are also seperated from the unit charter. Memberships are a set twelve month term from the time each member registers regardless of when the unit renews. Therefore, Unit Renewal and Membership Renewal are new and separate processes.
Fees
The Unit Renewal fees can be paid online using a credit/debit card or bank transfer, or in-person by check. The Unit Renewal cost includes the following fees:
- National Registration Fee
- $100
- Administrative Fee
- 3% for credit/debit card transactions
- $1 for ACH Payment (Pay with Bank Account)
Timeline
9/01/2025 – Unit Renewal opens for a unit sixty calendar days (i.e., two months) prior to the unit’s current charter expiration date, typically 10/31/2024. Units need start completing the Until Renewal process as soon as possible!
9/30/2025 – Units should plan to complete the Unit Renewal process at least one month prior to the current charter expiration date to allow time for the required renewal request, payment, and Annual Unit Charter Agreement to be received and processed by the Council Registrar. Any Unit Renewal problems need to be addressed before the charter expiration date of 10/31/2025.
10/31/2025 – The Unit Renewal process should be complete for the unit.
12/31/2025 – There is a sixty day (i.e., two months) lapse period from the date of the current charter expiration date. The Unit Renewal options ends at this time and then the unit is dropped. All current members will be moved the the “Members without a unit” report and will need to be assigned to a different unit.
1/01/2026 – If the Unit Renewal process is not completed by the end of the sixty day (i.e., two month) lapse period (i.e., 11/01/2025–12/31/2025), then the unit will be dropped and all of its members will become “Members without a unit.” Members on this report will be contacted by District or Council resources to help them find a new unit to join so that they can continue their Scouting journeys.
Preparation
Units should complete the following to prepare for when the Unit Renewal option becomes available to the unit on 9/01/2025:
- Verify that all registered leaders have completed or renewed Youth Protection Training (YPT), have completed the background check, are registered, and are current paid members. Background checks may take up to 6 weeks for new leaders.
ℹ Note: The best practice is to have adult leaders renew their YPT annually so that it’s always up to date. Doing this during the annual Unit Renewal period is an excellent time to ensure that adult leader YPT is valid through the next twelve months. - Verify login for My.Scouting.org.
- Identify the minimum number of registered positions (see below); The COR/DOR Delegate can use the My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager function to update, if necessary.
- Packs = Six postions: Charter Organization Representative (COR), Pack Committee Chair, Cubmaster, at least two Committee Members, and at least one Den Leader.
- Troops, Crews, Ships, and Posts = Five positions: Charter Organization Representative (COR), Unit Committee Chair, unit leader (e.g., Scoutmaster), and at least two Committee Members.
- Family Cub Scout Packs, female Scouts BSA Troops, and co-ed Sea Scout Ships, Explorer Posts, and Venturing Crews, must have at least one registered female leader
- Verify that all listed leaders have valid email addresses.
- Verify that there are five or more youth members are registered in the unit and are the appropriate age/grades.
- Print and review the Annual Unit Charter Agreement.
The Unit Renewal process is fully complete when the following three items have been received by the Council, reviewed, and approved:
- Unit Renewal request/order submitted using the online Unit Renewal system or done in-person if renewing offline
- Unit Renewal fee payment by credit/debit card, Bank Transfer, or check.
- Printed, completed, and signed Annual Unit Charter Agreement submitted offline.
Resources
Reminders
- The Unit Key 3 and COR Delegate will get renewal notices by email starting sixty days (i.e., two months) before the charter expiration date. Unit Renewal is available starting at that time. It is unavailable to use prior to this point.
- The Annual Unit Charter Agreement must be printed, reviewed, signed by the Charter Organization Executive Officer, COR, Unit Leader, and Local Council (e.g., Unit Commissioner), and turned into the Council prior to the end of the Unit Renewal period.
- There is a sixty day (i.e. two months) lapse period after the date of expiration before the unit will be dropped.
- Members are no longer listed on the charter.
- Units will need to review membership statuses on a MONTHLY basis since memberships are now on a twelve month cycle for each individual.
- If paying the Unit Renewal fee by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can take the printed Unit Order Batch Details and Payment Summary to the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member complete the Membership Renewals. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.
- Individual memberships are still valid even if a unit doesn’t renew. Members will appear on the Members Without a Unit report. This report is reviewed regularly by District and Council to help members find a new unit and continue in Scouting.
Membership Renewal
Membership Renewal is no longer linked to Unit Renewal. Memberships are now individual and are a set 12 month term from the month of initial registration regardless of when the unit renews. Youth and adult leader memberships are separate from the Unit Renewal.
Fees
The following fees will be included in the Membership Renewal for each applicable member:
- National Registration Fee (effective 5/01/2024)
- $85/yr for Cub Scouts, Scouts BSA, Venturing, and Sea Scouting participants
- $65/yr for Adult Volunteers
- $25/yr for Merit Badge Counselors, Nova Counselors, and Supernova Mentors
- $50/yr for Exploring participants Youth and Adults
- Council Fee = Council Activity Fee (effective 7/01/2024)
- Cub Scouts = $55
- Scouts BSA = $80
- Venturing (non-multiple, under the age of 18) = $80
- Sea Scouts (non-multiple, under the age of 18) = $80
- Exploring (non-multiple, under the age of 18) = $80
- Adult Volunteers = $6 (Council Insurance Fee)
- Administrative Fee
- 3% for credit/debit card transactions
- $1 for Bank Transfer (i.e., ACH Payment) per batch (unit-pay only).
- Scout Life Magazine Subscription Fee = $15 (optional, but it will be selected by default and will need to be unselected if it is not wanted)
Members with multiple registered positions
- Members registered in one or more Scouting America positions will only need to pay membership registration fee once.
- All positions will be renewed when the member renews their primary registered position. The expiration date for all positions should be set to the same one as their primary registered position.
Financial aid is available!
- Program Information – The Dan Beard Council (DBC) is committed to making Scouting available to all youth. In support of that commitment, the council may pay up to $40 of the cost of registration families cannot afford. The dollar amount requested must be the difference between the fees and what the youth, unit, and/or chartered organization can afford.
- Assistance Availability – To help ensure there are sufficient funds to help all youth enjoy Scouting, we encourage units to participate in the Annual Popcorn Sale, Coffee Sale, and Camp Cards. Please note, as a limited amount of funds is available each year, we cannot guarantee that every youth that applies for this program will receive assistance.
Merit Badge Counselors (MBC)
- Adult members that are registered as a MBC only will receive membership renewal email notifications like all other members. If this does not happen and/or you would like to register as a MBC, then you will need to contact the Council and submit a new membership application. For more information, please refer to the About Merit Badge Counselors page.
- Adult members registered in other Scouting America positions that have already paid the $65 National registration fee will not be charged an addtional $25 to be a MBC. Their MBC position status will be renewed when their primary membership registration is renewed.
- Assistance Availability – To help ensure there are sufficient funds to help all youth enjoy Scouting, we encourage units to participate in the Annual Popcorn Sale, Coffee Sale, and Camp Cards. Please note, as a limited amount of funds is available each year, we cannot guarantee that every youth that applies for this program will receive assistance.
| Cub Scout | Scout BSA Youth | Sea Scout or Venturer (non-multiple under 18) |
Explorer (non-multiple under 18) |
Adult | |
|---|---|---|---|---|---|
| National Registration Fee | $85.00 | $85.00 | $85.00 | $50.00 | $65.00 |
| Council Activity Fee (*Council Insurance Fee) |
$55.00 | $80.00 | $80.00 | $80.00 | $6.00* |
| Administrative Fee (3% for credit card) |
$3.30 | $4.95 | $4.95 | $3.90 | $2.13 |
| Total | $144.20 | $169.95 | $169.95 | $133.90 | $73.13 |
| Scout Life Magazine (Optional) | $15.45 | $15.45 | $15.45 | $15.45 | $15.45 |
| Total with Scout Life | $159.65 | $185.40 | $185.40 | $149.35 | $88.58 |
Timeline
Starting 8/01/2023, all memberships are individual twelve month terms. All memberships will need to be renewed individually based on their expirations dates; refer to the Important Membership Renewal Dates table.
The membership period is from the first of the month of the month in which the member originally joined to the last day of the month twelve months later. For example, if a new member joined on 8/07/2023, then their membership period will be 8/01/2023 through 7/31/2024 (the first day of the month in the month they registered through the last day of the month twelve months later).
Members will get renewal notices by email starting sixty days (i.e., two monts) prior to expiration date. The next notification email messages will occur forty-five days and then thirty days before the membership expiration date.
Members must renew their memberships on or before their membership expiration date!
There is a sixty day (i.e., two months) lapse period from the membership expiration date. The membership is suspended during this time. Adults cannot serve as leaders and youth are unable to work on advancement. The membership will be cancled if not renewed by the end of the lapse period. The member will need to submit a new application in order to join Scouting again.
Important Membership Renewal Dates
Adult membership renewals will need to be approved by the unit Chartered Organization Representative (COR) or COR Delegate before the new membership term takes effect. Youth memberships will need to be approved by a member of the unit Key 3 (Unit Leader, Unit Committee Chair, COR).
The Council will review and approve adult memberships for those not affliated directly with a unit.
Preparation
Units should work directly with their adult leaders and parents/guardians to:
- Review the new Membership Renewal process, identify a Unit Renewal Champion to assist members wih their renewal(s), and create an overall renewal strategy/plan for the unit. Refer to the Renewal Methods section below for more information.
- Communicate with families about the new Membership Renewal process.
- Ensure that all email addreses for leaders and parents/guardians are linked to Scouts are valid and able to receive messages from noreply@scouting.org (members should add this address to the safe/accepted senders list in their email accounts.
- Determine if the unit will be paying for its members (e.g., adult leaders and/or Scouts) and communicate with its members as to how the renewals and fee payments may differ from the reminder emails sent by National and how the unit is going to complete the renewals and collect payments.
Resources
Reminders
- The Unit Key 3 and COR Delegate will get renewal notices by email starting sixty days (i.e., two months) before the charter expiration date. Unit Renewal is available starting at that time. It is unavailable to use prior to this point.
- The Annual Unit Charter Agreement must be printed, reviewed, signed by the Charter Organization Executive Officer, COR, Unit Leader, and Local Council (e.g., Unit Commissioner), and turned into the Council prior to the end of the Unit Renewal period.
- There is a sixty day (i.e. two months) lapse period after the date of expiration before the unit will be dropped.
- Members are no longer listed on the charter.
- Units will need to review membership statuses on a MONTHLY basis since memberships are now on a twelve month cycle for each individual.
- If paying the Unit Renewal fee by a physical check (made out to Dan Beard Council, Scouting America), then either a Key 3 member or the COR Delegate can take the printed Unit Order Batch Details and Payment Summary to the Scout Achievement Center (SAC). Go to the front welcome desk and work with the staff member complete the Membership Renewals. Please allow enough extra time for a potential lines or questions. The SAC front desk is staffed 9:30 am – 5:00 pm, Monday through Friday.
- Individual memberships are still valid even if a unit doesn’t renew. Members will appear on the Members Without a Unit report. This report is reviewed regularly by District and Council to help members find a new unit and continue in Scouting.
Frequently Asked Questions (FAQ)
How can I get help with renewals?
- Review the Membership Renewal or Unit Renewal page at https://danbeard.org/renewals, including the FAQ and Resources (e.g. screenshot documents) at the bottom of the pages. These are all updated regularly.
- Contact your Unit Commissioner. Find their name and contact information at https://my.scouting.org > Organization Manager > Unit Dashboard > Unit Summary > Commissioners > click on the name of the Commissioner listed. If you do not have a Unit Commissioner, then contact your District Commissioner at https://danbeard.org/resources/commissioners > Contact.
- For financial aid help, refer to https://danbeard.org/resources/commissioner contact your District Executive or District Commissioner.
If the above options are unable to answer your questions or provide the necessary assistance, then you will be connected with somebody who can!
Are there online help videos for the new renewal processes?
Yes, links to the online videos are included in the Resources section on each renewals page.
Can popcorn money be used to pay the Unit Renewal fee?
No. We strongly encourage units to pay the renewal fee online during the Unit Renewal process using a credit/debit card or Bank Transfer (i.e., ACH payment).
Can multiple units be renewed at the same time in a single transaction?
No. Each unit must be renewed individually. Go to My.Scouting.org, > Menu > select unit (i.e., Organization) > Organization Manager > Unit Renewal to renew a unit. Repeat the process for any other units that need to be renewed.
How will Scoutreach units be renewed?
The Council Registrar will handle the renewals for Scoutreach units manually.
What is the role of the Unit Comissioner in the Unit Renewal process? Do they have to approve the unit renewal?
The Unit Renewal can now be completed fully online and does not require approval from the Unit Commissioner. However, the Annual Unit Charter Agreement is still needed and is a manual process whereby the form needs to be downloaded (see link in Resources section at the bottom of this page), completed, printed, signed by the Charter Organization Executive Office, Charter Organization Representative, Unit Committee Chair, and Local BSA Council (i.e., Unit Commissioner), and then delivered or mailed to the Dan Beard Council Scout Achievement Center (SAC). Do not allow this form to delay completing the online Unit Renewal process though!
Can new members (youth or adults) be added to the unit during the Unit Renewal process?
- NO. Individual memberships are now fully separate from Unit Renewal for both the renewal process and paperwork/applications submissions.
- Members will NOT be listed on the unit charter, and member applications should NOT be submitted with any Unit Renewal paperwork.
- New members may join using the online system (i.e., BeAScout.org) or by submitting the paper applications directly to the unit. The unit should submit new applications to the SAC seperate from any Unit Renewal paperwork.
- Applications for new adult leaders must include proof that the individual has completed Youth Protection Training (YPT) and may take up to six weeks for the full background check to complete. If the new adult leader is going to be responsible for Unit Renewal process, then their membership application should be submitted by 7/01/2024, to ensure enough processing time prior to the Unit Renewal option becoming available on 9/01/2024.
- ℹ Note: The best practice is to have adult leaders renew their YPT annually so that it’s always up to date. Doing this during the annual Unit Renewal period is an excellent time to ensure that adult leader YPT is valid through the next twelve months.
- Existing members may updateing their leadership positions by submitting a paper application directly to the unit. The unit should submit new applications to the SAC seperate from any Unit Renewal paperwork.
What happens if a leader position change occurs during the Unit Renewal process?
Individual memberships and positions are NOT linked to the unit charter. Unit leaders and assigned postions and/or functional roles can be added or removed at any time before, during, and after the Unit Renewal process. However, the unit must have at least five fully registered adult leaders that have completed the background check and Youth Protection Training (YPT) in order for the online Unit Renewal process to pass validation and proceed.
What days and hours can I bring the Annual Unit Charter Agreement to the Scout Achievement Center (SAC)?
- Scout Achievement Center (SAC) is located at 10078 Reading Rd, Cincinnati, OH 45241.
- The front welcome desk in the SAC is staffed 9:30 am – 5:00 pm, Monday through Friday.
- The phone number for the front desk is (513) 577-7700.
What happens if a member’s account is duplicated, their name is incorrect, or the capitalization is incorrect?
Contact the Council Registrar for assistance in having these items corrected. Please be sure to include the BSA ID numbers of the accounts and the specific corrections needed. Note that these requests will get prioritized accordingly based on the other Unit Renewal and Membership Renewal processes occurring. This will not affect the Unit Renewal process.
If a leader is one of the five listed at the time of submitting the Unit Renewal, but is stepping down or the membership expires after the Unit Renewal deadline, should the name be used?
- The unit should regularly verify that its registered leaders and their positions are always up to date as this information is used regularly by the District and Council throughout the year for many purposes.
- This information can be verified and upadated by the Key 3 in My.Scouting.org > Menu > select unit (i.e., Organization) > Organization Manager > Position Manager > Registered Positions and Functional Positions.
- The Unit Renewal process will successfully validate and proceed if the leaders listed meet all requirements (e.g., background check complete, YPT completed, non-expired membership) at the time the Unit Renewal process is attempted. Future expiration or changes do NOT effect the process at the time it is being executed.
Is there a fee for paying with a credit card?
Yes, online renewals will incur and an addition 3% charge if paying with a credit/debit card, or $1 if paying by Bank Transfer/ACH.
Has JTE been eliminated? What happens for the units who earn Gold and get free rank advancement?
Yes, Journey to Excellence (JTE) was eliminated at the end of 2024. All units now get free rank badges as part of the Council Activity Fee paid by members.
The JTE form can still be a valuable planning tool and it is recommended that all units use it for that purpose and to help guide them on how to continuously improve their unit and program.
Can the unit pay with a check?
Yes, but this must be done offline, in person at the Scout Achievement Center (SAC).
Do all unit leaders need to renew before Unit Renewal can be submitted?
No. Membership is not linked to the Unit Renewal. The leaders listed for validation need to be valid at the point that the Unit Renewal is started. This will be rechecked each time you access the Unit Renewal page until it has been submitted, paid, and completed.
How are new members handled before, during, or after Unit Renewal?
New members are on their own twelve month membership and will renew individually up to two months prior to their membership expiration dates.
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