Scouting helps to mold the future leaders of this country by combining educational activities and lifelong values with fun. Scouting America believes that helping young people puts us on a path towards a more conscientious, responsible, and productive society. Helping to make this happen, Scouting employees a corps of professional staff members who work to grow our programs.

Scout professionals are a diverse group of men and women who enjoy a career that offers independence, achievement, and stability. This is work that will make a difference; work that calls one to continual learning and challenge; and work that offers solid compensation, benefits, and advancement.

Position Summary & Objectives

The STEC Operations Manager (OM) is responsible for the day-to-day operational execution of programs at the Dever Family Foundation Skilled Trades Education Center (STEC). This role ensures that instructional programs are delivered safely, efficiently, and consistently in support of the Center’s mission to provide high-quality skilled trades education and workforce development.

Working closely with STEC Steering Committee, Dan Beard Council leadership, volunteer instructors, and partner organizations, the OM serves as the catalyst in the STEC, ensuring a safe workspace and high operating standards. The OM coordinates schedules, space requirements, equipment & materials usage, and administrative processes that all result in a positive learning experience for all participants. This is a part-time role for an individual with a proven track record of customer excellence and the ability to work independently while collaborating effectively with volunteer and professional leaders.

Key Responsibilities

1. Operations and Program Scheduling.
   • Maintain a master calendar and coordinate with schools, community groups and partner organizations.
   • Ensure instructional space, equipment and materials are available for each class session.
   • Maintain high standards. Ensure classrooms, equipment bays, common areas, and grounds are clean, functional, and professional.
   • Oversee daily facility operations to include opening/ closing procedures, equipment set-up, and scheduling coordination.
   • Support efficient set-up and teardown of classrooms and skilled trades training spaces.
   • Conduct facility tours for prospective renters and be a resource to instructors as they utilize the facility. 

2. Instructor & Volunteer Coordination.
   • Serve as the primary operational contact for volunteer instructors and client organizations.
   • Ensure that instructors are familiar with Merit Badge Lesson Plans, Safety guidelines, equipment and materials in advance.

3. Facility, Equipment & Tools Management.
   • Oversee day-to-day readiness of instructional training spaces.
   • Coordinate proper storage, maintenance, and inventory of tools, equipment and consumable supplies.
   • Identify ongoing needs and purchase required equipment.

4. Safety & Compliance.
   • Enforce all safety policies, procedures, and best practices.
   • Ensure safety briefings are conducted, and PPE is available/ used for STEC classes.
   • Promote a culture of safety and accountability across all programs.
   • Ensure compliance with local safety, fire, health, building codes and Dan Beard Council STEC Usage Guidelines.

5. Student & Participant Support.
   • Serve as an operational contact for students, parents, and partner organizations.
   • Assist with special needs or accommodations.
   • Help to create a welcoming, organized, and professional learning environment.
   • Support workforce development, career exploration, and hands-on learning.

6. Administrative & Recordkeeping.
   • Maintain accurate operational records for equipment inventory and materials usage.
   • Assist with preparation of reports for leadership, advisory boards, donors, and grant requirements.

7. Budget & Resource Support.
   • Identify opportunities to reduce costs and improve operational efficiency.
   • Assist with tracking operational expenses and the STEC budget.
   • Coordinate STEC purchases and in-kind contributions.

8. Communication & Coordination.
   • Act as the STEC liaison among DBC leadership, volunteer instructors, and partner organizations.
   • Supply schedules, photos, and program details to support Marketing and outreach efforts.
   • Professionally represent the STEC at meetings, events, and community functions.

9. Continuous Improvement.
   • Regularly gather feedback by interfacing with volunteer instructors and students.
   • Identify gaps in the operation and recommend improvements to processes and workflows.
   • Identify and implement new ideas to contribute to a safe, inclusive, respectful, and professional environment for all participants.

success measures

• Safety compliance always while using the facility.
• Programs are delivered on schedule and without disruption.
• Feedback from participants, volunteer instructors and user groups communicates positive customer satisfaction.
• Building cleanliness and equipment readiness/ maintenance reflect the high written standards of the STEC facility.
• Inventory control levels are accurately kept through accurate and timely recordkeeping.

preferred qualifications

• Experience in operations or facilities management.
• Familiarity with safety and compliance standards.
• Background in the skilled trades, technical education, or workforce development.
• Background in program coordination and education.

essential skills

• Problem-Solver. Ability to analyze issues and devise & implement effective solutions.
• Relationship Builder. Creates successful partnerships by fostering collaboration.
• Focuses on results, with an emphasis on continuous program improvement.
• Persistent and adaptable to changing needs.
• Track record of strong organizational and communication skills. Effectively works with others to mobilize resources and resolve issues.
• Demonstrated ability to manage multiple priorities with strong attention to detail.
• Ability to work with minimum supervision. Manages time effectively and completes deliverables on schedule.
• Basic Computer skills: email, spreadsheets, scheduling tools.

work requirements

• Part-Time position averaging 25 to 30 hours per week.
• Flexible Schedule, to include early mornings, some evenings, and weekends when aligned with classes and events.
• On-Site Presence: Required during active instructional sessions and events.
• Ability to frequently walk through the facility and lift up to 40 pounds.

Cultural Fit

• A successful candidate will embody personal leadership, teamwork, accountability and be passionate about the Mission of Scouting America and the STEC.
• The Dan Beard Council values integrity, inclusivity, and a growth mindset, for both Scouting youth and the professional staff.
• Management reserves the right to modify, assign, or reassign duties and responsibilities for this position as needed to meet organizational needs.

reasonable ACCOMMODATIONS

Consistent with the Americans with Disabilities Act (ADA), it is the policy of the Dan Beard Council to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause an undue hardship.